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Scanning Procedures and Tips

Please note that digital scans may be emailed or saved to a flash drive only. The scanning station is not equipped with print capabilities.

User Guide for Basic Scanning
(jpeg, tiff, bitmap, pdf)

  1. Place the document or image on the scanner (being careful not to press too hard on the glass).
  2. Make sure the scanner is turned on (power button is on the lower left corner of the scanner).
  3. Open the program “EPSON Scan” (to log on, user = pws2008 / password = pw$2008).
  4. Make sure the “mode” at the top of the program window is set to “Office” (this is default).
  5. Select your image type (color, grayscale, or black & white).
  6. Select the paper size using the drop-down menu for “Size” (letter 8.5"x11" is the default) and the orientation of the image (portrait or landscape).
  7. You can change the image resolution if desired (smaller resolutions are best for Web and email, larger resolutions are better for items you intend to print).
  8. If you wish to preview and select the portion of the image to scan, see the Advanced Scanning Guide, steps 8-9.
  9. When you are ready to scan and save the image, click on “Scan.”  A “File Save Settings” window will appear.
  10. Under “Image Format,” select the desired file type (jpeg, tiff, bitmap, or pdf) from the drop down menu.  Note: for more advanced options (including saving a TIFF file for use on a Mac), see the Advanced Scanning Guide, step 13.
  11. Click “OK” to scan and save the file.  **Note: If you choose to save as a PDF file, a window will open after each image is scanned, allowing you to scan another image to the same file (select “Add page”, place the next page/image in the scanner, and select “Scan”).  If you are done, you can simply select “Save File”.
  12. Close the preview window and scanner software when scanning is complete and be sure to re-save your scanned file via e-mail attachment, removable media (thumb drive), or on your H drive (authorized Princeton users only).  Files saved to this computer may be deleted at any time—the library is not responsible for lost data saved on public computers.

User Guide for Advanced Scanning
(provides more options for file quality and format)
  1. Place the document or image on the scanner (being careful not to press too hard on the glass).
  2. Make sure the scanner is turned on (power button is on the lower left corner of the scanner).
  3. Open the program “EPSON Scan” (to log on, user = pws2008 / password = pw$2008).
  4. Set the “mode” at the top of the program window to “Professional” (“Office” is the default).
  5. On “Auto Exposure Type”, choose “Photo” or “Document” from the drop-down menu.  (This refers to the ORIGINAL item you are scanning.)
  6. From the “Image Type” drop-down menu select the scan you desire (color, b&w, or grayscale).
  7. Select the desired image resolution (lower resolution for Web and e-mail, higher for printing).
  8. Click on “Preview” (**Note: If you do not use preview to select the portion you wish to scan, the program will often scan the entire length of the scanner bed,  which may result in unwanted blank space.)
  9. Use the cursor to draw a marquee box around the portion of the image you wish to scan. (If you need to draw a new box, click on the “Erase marquee” icon just below the “Marquee” label in the upper left-hand corner of the Preview window).
  10. When you have selected the portion of the image you wish to scan, click on “Scan”.
  11. A “File Save Settings” window will pop up, allowing you to choose the file type and the dimensions of the image you wish to produce.
  12. Under “Image Format,” select from the drop down menu the type of file you wish to create (PDF, bitmap, jpeg, tiff, etc.).
  13. The “Options” button allows you to modify the dimensions and file size of the image that will be saved.  For a JPEG, you can adjust the image compression and file size.  For a TIFF, you can switch between Windows and Mac formatting.  For a PDF, you can select the “Paper Size” and the image will be saved to display and print out at that page size (white space will fill any gaps around the border of the scanned image).  Then you can select the paper orientation (landscape or portrait).  **Tip: if you select “Actual image size” the file will be automatically fitted to the screen when you read the PDF, without a white border.
  14. When you are ready, click ‘OK” in the “Plug-In Settings” window; then click “OK” in the “File Save Settings” window and the scan will begin.  **Note: If you choose to save as a PDF file, a window will open after each image is scanned, allowing you to scan another image to the same file (cllck “Add page”).  If you are done, you can simply click on “Save File”.  (The option to “Edit Page” allows you to re-arrange and delete pages; this is also easily done within the versions of Adobe products installed on this computer.)
  15. Close the preview window and scanner software when scanning is complete and be sure to re-save your scanned file via e-mail attachment, removable media (thumb drive), or on your H drive (authorized Princeton users only).  Files saved to this computer may be deleted at any time—the library is not responsible for lost data saved on public computers.

Mapping to the 'H Drive'

You can connect to your Unix account (map your H drive) at any of our Lib Plus machines by following these simple instructions:

  1. Open Computer
  2. Select: Map Network Drive
  3. Select the drive letter (usually 'H')
  4. Enter the following folder path (substituting your NetID): \\files\NetID
  5. Select Finish
  6. You will now be prompted for your username and network password. Enter princeton\NetID and your email password. Select OK.
  7. Your files should now appear in a new window.

NOTICE CONCERNING COPYRIGHT RESTRICTIONS:

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyright material. Persons using this equipment are responsible for complying with the law and will be liable for any infringement.