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Microform Equipment Instructions

Start Up Instructions

  1. Log on to the computer with Username: scanpro; Password: ScanPro1000; Domain: LIBSTAFF.
  2. Load the microfilm onto the microfilm reader following the diagram on top of the ScanPro (graphic shown below). Caution: The clasp inside the slot on the take-up reel is stiff, so please hold the film with your fingers on opposite sides of the slot and slowly slide the film laterally into place, ensuring that the film slides completely onto the reel before attempting to scroll.

scan pro instructions

  1. Turn on the ScanPro microfilm reader. (The power switch is on the bottom right corner of the rear of the machine.)
  2. Open the PowerScan software on the computer and wait for the device to be ready.


Film Controls

  1. In the PowerScan software, select the icon for the type of film/material ("35mm" for most microfilms).
  2. Begin by turning the right side take-up reel manually.
  3. Scrolling: use the film control console on the lower right side of the computer screen.
    1. Slow Scroll: click the blue bar in the center and drag it to the left (reverse) or right (forward).
    2. Fast Scroll: click and hold down on either set of double arrows. Caution: Please do not use the fast scrolling method when nearing the beginning or end of the roll, as this may damage the film.
  4. To center the film within the view of the computer screen, you can manually slide the reader tray towards you or away from you by gently holding the front edge of the carrier tray (curved black metal portion in front).
  5. To switch between negative and positive displays, click on the "Film Type" icon. 
    1. Positive Film: black text on clear background.
    2. Negative Film: clear text on black/blue background.
  6. Troubleshooting Tip: if the scanner light shuts off or the screen image does not refresh when the film is moved, close the PowerScan software and open it again -- you do not need to do anything to the scanner machine itself.
  7. For additional tips on adjusting the image, see the Adjusting the Image instructions at the end of this guide.


Printing / Saving

  1. Adjust the green marquee box to select the portion of the image you wish to use.
  2. Tip: Make the marquee slightly larger than the image you wish to use to avoid unwanted cropping during scanning/printing.
  3. Note: If the film is moved at all, the computer will take a moment to adjust focus -- do not attempt to save or print the image until the green marquee reappears and the image is refreshed.
  4. To print an image, click on the icon for Printer #1 in the PowerScan program.
  5. Save to Hard-Drive: To scan and save to the hard-drive, click on the "Scan to Drive #1" icon. Be sure to select your preferred file type (jpeg, pdf, pdf multipage, or tiff) before saving.
  6. Save to Another Location: You may also save directly to a removable USB device or CD/DVD-ROM.
    1. Insert a USB device and click on the "Scan to Drive #2" icon to save to a USB device.
    2. Insert a CD/DVD with free space and click on the "Scan to Drive #3" icon to save to CD/DVD-ROM.
  7. Save Multiple Pages: If you wish to save multiple pages in one pdf file, choose "pdf multipage" from the "Save as Type" dropdown menu in the "Save As" window -- a small counter window will appear in the lower left-hand corner of the screen. You may continue scanning as many images as you want (click on "Scan to Drive #1" for each additional image); when you are finished, click "Finish" on the counter window to complete the file.
  8. Auto-Scan: This feature allows you to direct the software to automatically scan each frame on the film and save it to the desktop. For further information, see the "Using Auto-Scan" document.



  1. Rewind the film. Caution: The auto-rewind and high-speed scrolling features are not recommended, as they may damage older films. Please do not use the fast-speed scrolling method when nearing the end of the roll as this may damage the film. Turn the right side take-up wheel manually to remove the last few inches of film.
  2. Close the PowerScan program, turn off the microfilm reader, and return the microfilm to the 1st floor circulation desk.
  3. Be sure to re-save your scanned file via e-mail attachment, removable media (thumb drive), or on your H-Drive (authorized Princeton users only). Files saved to this computer may be deleted at any time -- the library is not responsible for lost data saved on public computers.


Adjusting the Image

  1. If the image is backwards, you can reverse it by clicking on the Mirror icon.
  2. There are two ways to adjust the orientation of the image -- see the Quick Start Guide for tips on "Film Orientation" and "Rotate 90".
  3. If the image is slightly tilted, you may make adjustments via "Auto Straighten," "Manual Straighten," or "Line Straighten" -- see the Quick Start Guide for directions to using "Line Straighten."
  4. See the Quick Start Guide for tips on adjusting "Brightness" and "Contrast".
  5. Tip: For microfilms of manuscripts in particular, you may want to experiment with different brightness and contrast settings to avoid missing fainter details and pencil markings.
  6. To adjust resolution, click on the top icon in the 3rd column from the left. This will only affect the resolution of the printout or saved file and does not change the quality of the real-time image on this computer.
  7. Spot-Edit: This feature allows you to specially enhance designated poritions of an image for printing and scanning.
    1. Click on the Spot-Edit icon.
    2. Use the cursor to draw a pink marquee box around the portion of the image you wish to enhance.
    3. Double click a corner of the marquee box to lock it into place.
    4. Make your adjustments to the highlighted portion of the image, using the normal image adjustment icons.
    5. Repeat steps 1-4 for any additional spots you wish to edit. Tip: Click inside a pink box to activate it for editing.
    6. Scan or print the image.
    7. Click on the cancel button within the Spot-Edit icon to exit the Spot-Edit feature (repeat this step if using multiple edit boxes).


Using Auto-Scan:

  1. TIP: The auto-scan feature does not work for all films, depending on the size of each frame and the space between images. For better results, make sure to zoom out until the image on the screen has a large black border around all sides of the image you wish to scan. For larger images, you may need to experiment with the "Film Orientation" and "Rotate 90" options.
  2. Click on the "Auto-Scan Pro" icon to open the scanning dialogue box.
  3. Within the dialogue box, you can adjust the number of images you wish to scan at once. Note: You can always scan again to add more images from where you left off or go back and re-scan a particular image (see instructions for combining files, below).
  4. Within the dialogue box, adjust the file type (pdf is recommended for combining multiple images into a single file).
  5. Click "start" to begin the scanning process.
  6. The computer will scan the images and save them as individual, sequentially-numbered files in the "My Scans" folder on the desktop. Note: If you change the "save to" location, please remember to restore the default location so the next patron can find his/her files.
  7. Click "start" if you wish to scan more images, and/or close the dialogue box when your scans are completed.


Combining Files Into a Single PDF

  1. Open the first pdf file from your scanning project and click on "Combine Files".
  2. Use the dialogue box to add the files you wish to combine and arrange them in the order you prefer.
  3. Click the "Add Files" button at the top of the window, then find, select and add the files.
  4. Once all of the files are listed in the "Combine Files" dialogue box, ensure they are arranged in the order you prefer, then click "Next".
  5. Select "Merge Files" (recommended option) and click "Create".
  6. Make sure to save the new, combined pdf file.
  7. Tip: If you later wish to add, remove or replace a page, these tasks can be performed by opening your multi-page pdf file and selecting the task from the "Document" menu. Be sure to save any changes to the file. Note: For replacing a page, make sure to scan and save the replacement page/pages as a separate file first.